The Certification process enables your users to download a Certificate of Completion after completing a course.
The first step when working with certificates is to review the look and feel of each certificate currently available in order to decide which one to use for any given course you’re creating.
When creating a course, the administrator can select a single certificate template from a list to assign to that course.
To review the certificates available, do the following: Login as an Administrator and click on the Certificates section (1).
In the Certificates section, you will be able to view two tabs. The first tab contains a tabular list of all your certificate templates (2),
while the second tab, 'Users' (3), shows, again in a tabular list, all the users in your system that have been awarded a certification along with the status of this certification and other details about the certification, such as when was awarded, when it expires, etc...
Adding/Editing a Certificate Template
To add or edit a certificate template, click on the Add Template (1) button or on the edit icon (2) in the operations column of the certificate templates.
When adding (the same goes for editing) a new certificate, the first thing you need to do is to provide a name for this certificate template (3). Then you may choose the language for which this template will be valid (4). This way you may have the same certificate a different template for each language.
Next, you can actually format the certificate template using the XML content area (5). Check out our guide on how to customize a certificate for more information. You will note that in your certificate template you may use a list of available tags (6) regarding courses, trainers, grade in courses etc. Moreover, if you have any custom fields defined you will be displayed the corresponding xml tags, that you may use for your certificate template.
Note: In case the course titles are long and you want to show always the same characters for all courses using this certificate, you can add an attribute 'truncated' to the <course> tag. Add truncated="XX" and a numeric value between the quotes. For example, to have the title of the courses truncated so that the certificate will show only 40 characters of it:
<course font="Freeserif" weight="" size="28" truncated="40" color="#000000" x="5" y="133" align="center"></course>
Finally, there are some advanced settings you can access by clicking on the "Advanced settings" link (7).
The first setting is the Image ratio, for any images you might be using in your certificate template, while the second one is the branch ownership of the certificate template.
Assigning a certificate template to a course
After you have successfully set up your certificate template you may use it to format the certificates your courses award. Just visit a course's settings, click on advanced settings a find the certification option.
Check out more information in the following article: How to offer Compliance Training.
eFront default notifications contain three notifications that concern certificates. Those are:
- Certificate issued
- Certificate revoked
- Certificate expires
There is a notification that can be sent automatically every time a user acquires a certificate as well as when or before a certificate expires or gets revoked. You may edit the templates or details of those notifications as well.